Covid-19 Event Risk Management For
Charities: A Checklist
Is your charity planning an event or fundraiser? Our Covid-19 event risk management checklist keeps you safe and successful.
Authored by: iClick2Learn Team
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Covid-19 Event Risk Management for Charities
Charities, like all organisations, are affected by Covid-19 safety measures. Events, fundraisers, and dinners all look different with government-enforced guidelines and requirements applied. Even as Covid-19 guidelines ease, there are still many factors to consider when planning an event. Covid-19 event risk management helps your organisation plan safely and successfully.
Covid-19 Changes for Events: Your Checklist
If your charity is looking to resume events, your existing risk management procedures likely need to be updated. A Covid-19 event risk management strategy will help you resume events with maximum safety and efficiency.
In light of Covid-19, consider the following for your next event:
Health and Safety
- Hand washing and sanitising facilities for the public and the workforce
- Deep clean schedules for venues
- Training requirements for volunteers and workforce
- Covid-19-specific WH&S risk assessment
- Regularity of sanitising and cleaning operations
- Covid-19 Safety Marshall
- QR and manual check-in options
Medical
- Temperature monitoring and other screening requirements
- Collaboration with local public health authorities
- Tracking who is in the venue
- Health declarations pre-event
- Enhanced onsite medical teams
- Protocols for suspected and confirmed persons symptoms
Catering
- Pre-packaged catering rather than self-serve
- All caterers comply with safety requirements
- Increased standards for hygiene safety
- Volunteer and workforce training on standards and compliance
Event Operations and Venues
- “New normal” workplace practice
- Pre-event and pre-travel health checks
- Staff wellbeing post-lockdown
- Revised seating plans for limited capacity
- Maintenance schedules up-to-date
Financial and Management
- Venue use agreements in compliance with national Covid-19 recommendations
- Revision of welfare support and HR policies
- Revision of ticket terms and conditions/refund policy
- Sponsorship and licensing contracts extended/renewed
Covid-19 Event Risk Management: Safeguarding Volunteers
Planning an event post-lockdown can be exciting for your charity. As you take Covid-19 considerations, safeguarding volunteers remains a top priority.
You can help keep everyone safe by:
- Giving volunteers access to official sources for current information
- Providing volunteers with appropriate PPE (personal protective equipment) and facilities
- Clarifying what volunteers should do if they become ill
- Educating volunteers on concerning symptoms
- Requiring all volunteers to practice good hygiene and social distancing
- Requiring volunteers to stay away from the workplace if they are ill and encouraging them to get prompt medical care
- Giving volunteers a point of contact to discuss concerns
- Immediately seeking advice from health authorities if you have a confirmed case of Covid-19 in your workplace
Covid-19 Event Risk Management: Conclusion
As fundraising activities and events resume, Covid-19 event risk management can keep your charity safe and compliant. Along with the other good work your organisation achieves, minimising the risk of Covid-19 transmission remains essential.
Your charity may be planning its first event in a long while. Whether you are hosting a dinner or fundraiser, you can ensure maximum
safety and success by adhering to the latest Covid-19 guidance and regulations.
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